Festival Producer wanted for Roman Road Festival

posted in: Events | 0

The RRRBA is hiring. We’re looking for a Festival Producer to deliver the Roman Road Summer Festival 2015. The event will happen over two Sundays, the 12th and the 19th July 2015.

Drum works green balloon
Watching local children from Barbican Drumworks

Following the success of last year’s Roman Road Summer Festival, which attracted 4,000 people, the RRRBA is organising a second summer festival and is looking for a Festival Producer to help deliver the event.

The format will be new but the Festival Producer will be building on excellent contacts and relationships developed during last year’s event and will be working alongside a group of experienced volunteers to help deliver the event as a team. There will be support from both the RRRBA and Council with the creation of the Event Management Plan.

The candidate should have availability to work for at least one day per week (working flexibility to suit schedules) starting in April and May and then two days a week during June, increasing to nearly full time in July (tbc).

The Roman Road Festival is all about being hyperlocal. The festival aims to reach all local communities and work with local businesses and other groups to deliver a festival that is about Bow, for Bow and made by Bow.

This is an amazing opportunity to build up a network of contacts in the local community, council, arts and business world; to gain valuable experience in event management; to develop a deeper understanding of urban and high street regeneration, and to do something that will improve your local neighbourhood.

The Roman Road Resident and Business Association (RRRBA) leads a number of local community and business initiatives to help regenerate Roman Road and Roman Road Market, Bow, London. Run by a group of local volunteers, the RRRBA is a Community Interest Company (CIC) and is responsible for the Roman Road Festival, the Roman Road LDN website, and campaigns actively on planning issues and market management.

Key responsibilities

Event Management Plan

  • Attend meetings with Council department heads (parking, highways, licencing), Metropolitan Police and Emergency Services
  • Organise permissions with LBTH Council regarding parking and use of public realm spaces
  • Organise power, lighting and generators as necessary
  • Ensure health and safety regulations are met and signed off
  • Organise event insurance, security, welfare offices and toilets
  • Organise licences for playing live music, BBC coverage, street entertainment and film screenings

Content

  • Source and book local market stall holders and curate the Sunday market offering
  • Collate paperwork from stallholders (health and safety, public liability)
  • Source and book local buskers and children’s entertainment
  • Liaise with several fringe events and integrate as necessary
  • Oversee the programme and production of school and drama group performances at the Teeny Tiny Theatre
  • Organise and oversee the design of all publicity materials (banners/posters/flyers etc)
  • Organise and oversee distribution of leaflets and posters
  • Create a press release for the event
  • Meet publicity deadlines for features and listings in local papers and sites
  • Keep a good budget of the event and deliver final figures to the Director
  • Manage all volunteer staff and create schedules for volunteers and monitors
  • Compile and circulate feedback forms
  • Come up with a concept for street dressing and arrange all props and direct on the day
  • Arrange community stalls such as kids lemonade stall
  • Ensure all goes smoothly on the day! 

Necessary requirements

  • Event management/project management experience
  • Flexibility to work either at the Council offices (the RRRBA’s main partner) or with the Festival Director for at least one day per week (tbc)
  • Ability to work to the outline festival proposal and deliver against specific requirements regarding acts/contributors to the festival
  • Ability to liaise with local shops and businesses and encourage their involvement.
  • Ability to monitor and control costs carefully and work within available budget
  • Awareness of of health and safety issues – it is vital to deliver a safe festival for all
  • Ability to motivate and manage volunteers
  • Excellent local knowledge
  • A love of the Bow community

Payment and deployment

  • The position is paid at a rate of £200 per day. Number of days dependent on responsibilities agreed
  • The candidate will be reporting to the Festival Director, Tabitha Stapely, working closely with the Enterprise Team at LBTH and with other members of the RRRBA working in a voluntary capacity
  • All contacts and introductions to suppliers and partners will be provided
  • Online digital marketing will be not be part of this role
  • Sponsorship and fund raising will not be part of this role
  • The candidate must be available to start immediately

Deadline

Please send a CV and covering letter to Tabitha Stapely at hello@romanroadlondon.com by Wednesday 8 April 2015.

Women in cherry jacket with Chihuahua watching Wimbledon
Women in cherry jacket with Chihuahua watching Wimbledon © Oliver Lynton
Children drawing on the pavement with chalk
Children drawing on the pavement with chalk © Andrea Vladova
Nelly from Bow Belly selling homemade scones and jam
Nelly at the Bow Belly food stall selling homemade scones and jam © Andrea Vladova