Finance Manager at Bow Arts

We are seeking an experienced finance professional to join the Bow Arts team. The role holds a key position in the core services department overseeing the smooth running of the finance function for the charity and its trading subsidiary.

Hours: 35 hours (full-time), Mon to Fri 9am-5pm

Location: On-site Bow Arts office/hybrid

Salary: £36,500 per annum

Duration: Maternity cover, from 29th April 2024 – 31st May 2025, with the possibility to extend.

Main Tasks:
Monthly and quarterly management accounts

– Manage the month end process and prepare monthly and quarterly management accounts, including reconciling the Balance Sheet and Cash Statement.
– Support the monthly payroll process (run through external payroll providers).
– Process quarterly Gift Aid claims.
– Maintain and manage schedules for depreciation, prepayments, accruals & deferred income – posting monthly and quarterly journals as required.
– Oversee any intercompany transactions and monthly reconciliation of these.
– Run Monthly and Quarterly finance monitoring meetings with Heads of Department to review any significant variances against budget, changes to Year End Forecasts etc.
– Produce quarterly Management Accounts summary reports for the Board of Trustees and attend Trustee meetings as required.

Reporting and budgeting

– Produce Cash Flow forecasts and provide financial information/reports for Arts Council Grant submissions.
– Produce Core Services annual budgets and support Heads of Department in budget preparation.
– Collate all departmental budgets to produce the annual Master Budget.
– Support in collation of annual Museum and Galleries Tax Relief claim.

Banking and payment systems

– Check and approve monthly payment runs.
– Make authorised payments by card, online banking and via petty cash.
– Monitor and review aged debtors and creditors.

Other duties

– Provide line management, support and mentoring to the Finance Assistant.
– Act as the main point of contact with external accountants.
– Ensure Financial Policy and authorization controls are in place and being followed.
– Support the year-end audit including production of financial schedules, responding to audit queries and providing additional evidence/samples as required (with support from external accountants)
– Ensure that financial systems and processes are in place and operating effectively in the new financial year (April onwards)
– Monitor the Finance inbox, responding to customer/supplier queries.
– Attend bi-weekly SMT meetings
– Undertake any other duties commensurate with the post as directed by line manager.

To apply for this role, please complete the online application form and equal opportunities monitoring form. CVs will not be accepted. For help on the application process, please view the recruitment process guidance.

Application Closing Date: 9am, Monday 12th February 2024
Interview Date: Monday 26th February 2024